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Vendors can review bid documents and related files in the Procurement Department; however, RFP and RFQ documents contain privileged information and due to confidentiality are not subject to review nor releasable by request under the South Carolina Freedom of Information Act, prior to award.
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Vendors can register by accessing the Procurement Department's homepage and then accessing the "New Vendor Bid list Registration" icon. From there simply follow the prompts. Upon registration completion, the vendor will be placed on various vendor lists and categorized by commodity.
When a solicitation is prepared pertaining to the vendor's selected commodity listing, the vendor will automatically receive a bid invitation via email from the Procurement Department. It is important that vendors update email address changes in order to receive notification of current bid opportunities.
The Procurement Department bids items on an as need basis. Active bids are listed on the Procurement Department's homepage where vendors can view and print bid information. However, some items, such as vehicles and heavy equipment, are routinely bid in the fall. Vendors are welcome to contact the Procurement Department at (803) 684-8520 to ask about potential bids.
After bids are opened, vendors will receive via email, a tabulation sheet and the anticipated approval date by the County Council. After the Council awards the bid, all vendors will receive an email notification regarding the County Council's actions. Vendors can also access the County's Council agenda found on York County's homepage to view bid recommendations and other topics of discussion on their agenda.